Enhancing access to 20th Century cultural heritage through Distributed Orphan Works clearance (EnDOW)

Lead Research Organisation: Bournemouth University
Department Name: The Business School

Abstract

Describe the proposed research in simple terms in a way that could be publicised to a general audience [up to 4000 chars]. Note that this summary may be published on the AHRC's website in the event that a grant is awarded.
Digitization of 20th Century cultural heritage is severely restricted due to the real or potential subsistence of copyright and related rights. Under the new European laws on orphan works, a large amount of cultural heritage whose copyright status is uncertain could possibly be lawfully digitized by cultural institutions on condition that a "diligent search" of the rightholders has been performed. While these diligent searches trigger prohibitively high costs for institutional users, the project designs a cost effective de-centralized system that enables cultural institutions across Europe to source information from end-users and determine the copyright status of works contained in their collections. Ultimately, the project will allow for an enhanced access to 20th Century cultural heritage and will contribute to enable use and re-use of items that would otherwise remain scarcely known and certainly unexploited.
Key objectives of EnDOW are:
? To analyse the legal requirement of "diligent search" across the orphan works legislation of the 15 countries members of Heritage Plus
? To investigate best practices of orphan works clearance across cultural heritage sectors (libraries, archives and museums);
? (Based on this knowledge:) to design, implement and optimize an online platform for crowd-sourced diligent searching on works contained in the collections of European cultural institutions;
? To study the potential applications and challenges of the crowd-based search method for images, film and born-digital cultural heritage works.
Through analytical and empirical approaches to mass digitization, the project will foster knowledge exchange between cultural heritage stakeholders, including small and medium size institutions. It will prodgh-value tool to maximise sustainable management of recent cultural heritage and use and re-use of related cultural artefacts.

Planned Impact

Since this project is mainly aimed at cultural heritage institutions (libraries, archives, museums), the expectation is that the public will deal with works that have a high probability of being orphans (for example old books, pictures and films). Users will therefore perform the costly right clearance exercise in place of the involved institutions, and take the relevant steps required by the competent jurisdictions (e.g., mostly contacting the relevant collecting societies) thus clearing the rights for a large amount of artworks, which will become available for use and reuse by the public at large.
The EnDOW platform, by allowing low-cost right clearance for potentially orphan works is an extremely high-value tool applicable in the short and medium term to maximise the sustainable management of our cultural heritage, by allowing the use and re-use of cultural artefacts.
The outputs of this project will impact on relevant stakeholders in a number of ways:
Working closely with institutions potentially involved in mass digitisation of cultural heritage (libraries, museums, archives) in several countries and delivering capacity-building events (conferences, workshops) will maximize the research outputs through knowledge transfer between researchers, institutions, policy-makers and the public.
The project will also target voluntaries and communities of artworks users and cultural heritage preservation NGOs, which will find in EnDOW a vehicle to fulfil their mission and to maximise their achievements.
Strongly promoting interaction among stakeholders (cultural heritage institutions, academic and no-profit institutions that manage online databases, collecting societies, and the public) will ultimately enhance the dissemination capacity of public institutions and hence public access to cultural heritage artefacts, which in turn will allow further transformative cultural production.
To policy-makers, the project will provide pioneeristic solutions to difficult and costly problems, which could later be implemented in other domains. It would serve as a model on the much-debated problem of centralised mass licensing which has hitherto absorbed large investments and it is recognised as a crucial engine for the knowledge economy.
To private stakeholders the project can offer an unprecedented testing environment for a new business model, which applies the power of crowd-sourcing to mass licensing of intellectual assets.
In conclusion, EnDOW will provide cultural institutions and private stakeholders with unprecedented tools to address the problem of mass digitization, and in particular of right clearance on large scale. This experience has the potential of being further expanded, ameliorated and employed by public and private stakeholders within and beyond the domain of cultural artefacts. This technology will be available on an experimental basis (beta version) at the end of the second year of the project, and it will be available to the public at large at the end of the project. It will be therefore usable in the short to medium term. The high value of this platform is self-explicative: it will substantially erode the costs of mass right clearance without any evident drawback.

Publications

10 25 50
 
Description The main goal of EnDOW is to facilitate the task of copyright clearance for cultural heritage institutions engaged in the digitization of their collections. Copyright clearance is a difficult and time-consuming process. The main idea is to develop an online tool that can be used by a non-specialized audience to help cultural institutions to carry out the process. Legally speaking, the process crucially involves a "diligent search" of the possible copyright holders. Our project has streamlined the diligent search process, it has tailored it to different categories of works (such as books, journals, audio and audiovisual works) and it has made it applicable to 20 different countries of the EU (in each of which there are different legal requirements). The result is a set of 60 flowcharts of operations, that in the next months will be implemented in an online interactive platform.

The project has identified a number of pitfalls and issues in the current legislative framework. In particular, the fact that a high number of sources and databases that must be consulted in the course of a diligent search are not available to the public. In the 20 countries we have examined, on average 36% of sources are not freely accessible online. However, failing to consult these sources while carrying out a diligent search may result in copyright infringement - a risk that many cultural institutions are not prepared to take.

In May 2018 the Diligent Search Tool has been launched (http://diligentsearch.eu/diligent-search-tool/). The Tool enables users with no legal knowledge and experience with copyright clearance to carry out diligent searches on works. The Diligent Search Tool walks the user through the necessary steps of a diligent search. Users are requested to provide information and to answer questions regarding the work and its possible right holders. To respond to some of the questions, users may need to search appropriate external sources, as per the instructions given by the Tool. At the end of the process, users will be able to determine whether the work is an orphan work under the Directive 2012/28/EU law as implemented in the country where the work is located. The downloadable search report can be used by any eligible Institution to record the work to the Orphan Works Database at the European Intellectual Property Office.
The Diligent Search Tool is available in 4 languages: English, Dutch, Italian and Lithuanian.
Exploitation Route The findings reported in Report 1 will serve as a basis to design the Beta version of the diligent search platform (which is the main Deliverable of the project). However, the findings have also independent policy significance. In our study, which was conducted in three countries (UK, Italy and Netherlands), we reveal that carrying out a Diligent Search may require consultation of an overly high quantity of diverse sources of information. Most importantly, our analysis shows that a sizeable share of these sources is not easily accessible or, even, not accessible at all. The study also suggests a possible solution to this problem that involves soft-law intervention to establish hierarchies among sources for Diligent Search, with a diversification between compulsory and optional sources, depending on their relevance and accessibility.
The Diligent Search Tool enables cultural institutions across the EU-28 to carry out legally valid diligent searches on orphan works. Mayor European cultural Institutions such as BFI, the British Library and EYE are using the Tool as part of the copyright clearing process required to make works available online.
Sectors Creative Economy,Culture, Heritage, Museums and Collections

URL http://diligentsearch.eu/resources/
 
Description The flowcharts of operations to carry out diligent searches for orphan works in 3 jurisdictions have been considered by a number of cultural heritage institutions, including BFI, the National Register of Scotland, the Library of the University of Glasgow, the National Library of Luxembourg, the National Library of the Netherlands, to carry out pilot projects on digitization of orphan works. Our analysis of diligent search requirements in 20 EU Member States has been used by the EU Intellectual Property Office (the EU agency with responsibility for the orphan works database) to inform national authorities that are in the process of establishing guidelines for diligent search. We have been invited by the UK Intellectual Property Office to present evidence on the functioning of orphan works legislation in two occasions: 1) in relation to the submission by the UK government of an observation in the case Soulier & Doke (European Court of Justice, case C-301/15) and in the framework of a consultation on the proposed new copyright directive in the Digital Single Market. The National Library of Lithuania has contacted the research team in September 2018 with a request to collaborate in a project on orphan works clearance. The Library has offered the translation of the entire flowchart of operation and annex information in Lithuanian, so to enable the personnel of the Library to carry out diligent searches and register the works on the Orphan Works Database of EUIPO. The Lithuanian version of the Tool has been implemented and published in October 2018. The Diligent Search Tool (see under "Software") has been mentioned in a session of the Dutch Parliament in June 2018 as an example of how technology can help cultural heritage institutions (in particular the National Film Archive of Netherlands - EYE) to overcome the burden of clearing copyright in orphan works. In December 2019 the European Commission has launched a call for tender for a Study on the application of the Orphan Works Directive (2012/28/EU) (SMART 2019/0042). The call cites the outputs of the EnDOW project as key resources to the taken into account by the tenderer.
First Year Of Impact 2018
Sector Culture, Heritage, Museums and Collections
Impact Types Cultural,Policy & public services

 
Description Citation in European Commission's Invitation to tender: "Study on the application of the Orphan Works Directive (2012/28/EU)" - SMART 2019/0042
Geographic Reach Europe 
Policy Influence Type Citation in other policy documents
Impact The EnDOW project and the EnDOW reports have been cited in a call for tender of the European Commission "Study on the application of the Orphan Works Directive (2012/28/EU)" - SMART 2019/0042. The context of this study is Article 10 of the Orphan Works Directive, which requests the Commission to submit to the European Parliament, the Council and the European Economic and Social Committee a report on the application of the Directive, in the light of the development of digital libraries. The call for tender requires consideration for the outputs of the EnDOW project in three respects: p. 14: "The set of information used for this task should include [...] the final reports of the EnDOW project" p. 16: "The study should also examine possible options to improve the application and effects of the Directive, by looking for example at [...] proposals to streamline the diligent search procedure of Article 3, so that beneficiary organisations focus their activity of digitising orphan works and not on performing the diligent searches. The future contractor should take into account existing research and proposed options (e.g. EnDOW project)" p. 16-17: "The analysis of today's situation should build on existing analysis and sources of information, including the results from the EnDOW [...] project."
 
Description Reference to EnDOW by Dutch Parliament
Geographic Reach Europe 
Policy Influence Type Citation in other policy documents
URL https://www.rijksoverheid.nl/binaries/rijksoverheid/documenten/kamerstukken/2018/07/05/beantwoording...
 
Description EnDOW Community. Public engagement in orphan works clearance to unlock access to UK film archives
Amount £76,873 (GBP)
Funding ID AH/T005017/1 
Organisation Arts & Humanities Research Council (AHRC) 
Sector Public
Country United Kingdom
Start 01/2020 
End 01/2021
 
Title Decision processes for Diligent Search in 28 EU Member States 
Description The flowcharts describe the decision processes for carrying out a legally valid Diligent Search in 28 EU Member States, according to Directive 2012/28/EU on Orphan Works. 
Type Of Material Computer model/algorithm 
Year Produced 2018 
Provided To Others? Yes  
Impact The flowcharts have been implemented in the EnDOW Diligent Search Tool. The graphic user interface guides users through the process of diligent search in 28 countries. The tool has been cited in policy documents on orphan works issues. Reference to the tool has been made by the Dutch parliament in a session of 6 July 2018 on digitization of cultural heritage, as an example of a means to facilitate orphan works clearance for Dutch cultural institutions such as EYE (film archive). 
URL http://diligentsearch.eu/resources/
 
Title Sources for Diligent Search in Austria, Belgium, Cyprus, Check Republic, Estonia, France, Germany, Greece, Ireland, Lithuania, Luxembourg, Poland, Portugal, Romania, Slovakia, Spain, Sweden 
Description This database includes all sources that have to be consulted in order to carry out a diligent search for the purpose of digitizing and publishing orphan works in the following jurisdictions: Austria, Belgium, Cyprus, Check Republic, Estonia, France, Germany, Greece, Ireland, Lithuania, Luxembourg, Poland, Portugal, Romania, Slovakia, Spain, Sweden 
Type Of Material Database/Collection of data 
Provided To Others? No  
Impact We intend to share this database with the EU IPO, whom is working to the compilation of a similar database. Their purpose is to compile an exhaustive list of all sources that need to be consulted to carry out diligent search for orphan works in Europe. They will greatly benefit from our data collection. 
 
Title Sources for Diligent Search in the UK, Italy and the Netherlands 
Description The dataset contains the sum of sources (directories) that have to be consulted in the UK, in Italy and in the Netherlands in order to carry out a valid Diligent Search as established by the respective legislation on Orphan Works. 
Type Of Material Database/Collection of data 
Provided To Others? No  
Impact The analysis of the database reveled that only little more than half of the sources for Diligent Search are freely available online. This may cause backlogs and ultimately challenge the Orphan Works European legislation. An action is urgently required to address this state of things. The attention of EU officials was caught by this important finding, as displayed at the workshop presentation. 
URL http://diligentsearch.eu/wp-content/uploads/2016/02/ANNEX-to-Report-Table-of-Sources-by-Work.pdf
 
Description Collaboration with the British Film Institute (BFI) 
Organisation British Film Institute (BFI)
Country United Kingdom 
Sector Charity/Non Profit 
PI Contribution BFI has supported the application to AHRC for follow-on funding (EnDOW Community, grant no. AH/T005017/1) and provided critical in-kind contribution.
Collaborator Contribution EnDOW Community is based on an agreement with BFI to engage UK film archives in a one-year experiment with orphan works clearance. BFI in-kind contribution includes: - Identification of a collection of titles for use as test dataset - Involvement of contributiors from National and Regional film archives - Co-hosting a workshop on the use of the EnDOW platform - Registration of orphan works in the EUIPO database - Promotion of the project through BFI social media channels and networks
Impact AHRC follow-on funding: EnDOW Community, grant no. AH/T005017/1
Start Year 2018
 
Description Collaboration with the Department of Computing and Informatics, Bournemouth University 
Organisation Bournemouth University
Country United Kingdom 
Sector Academic/University 
PI Contribution Maurizio Borghi and Marcella Favale (EnDOW) collaborated with Dr Sofia Meacham (Department of Computing and Informatics, Bournemouth University) in designing coursework material for students of the Computer Science undergraduate programme.
Collaborator Contribution Students of Computer Science designed a system to optimize the diligent search platform developed by the EnDOW project (diligentsearch.eu/calculator). As part of this collaboration, Dr Sofia Meacham obtained internal funds for a position of Student Research Assistant to work on this project. As part of the collaboration, a Student Research Assistant will be employed for 120 hours.
Impact The outcome will be a feasibility study for a semi-automated platform for diligent search (expected in September 2018)
Start Year 2018
 
Description Digitising the Edward Morgan Scrapbooks 
Organisation CREATe (RCUK Centre for Copyright and New Business Models in the Creative Economy)
Country United Kingdom 
Sector Academic/University 
PI Contribution Researchers of EnDOW have collaborated to the Edwin Morgan project
Collaborator Contribution - writing guidelines for diligent search; testing the EnDOW platform on Edwin Morgan project.
Impact R. Deazley, K. Patterson and V. Stobo, Digitising the Edwin Morgan Scrapbooks (2017), www.digitisingmorgan.org
Start Year 2016
 
Title Diligent Search Tool 
Description diligentsearch.eu is an online tool that facilitates decision making processes to do a diligent search according the EU Orphan Work directive. It builds upon existing open source technology. The software that makes this tool possible is licensed under a GNU GPL V3 license and available via Github: https://github.com/Kennisland/diligentsearch.eu 
Type Of Technology Webtool/Application 
Year Produced 2018 
Open Source License? Yes  
Impact The tool has been used by cultural heritage institutions across the EU to carry out diligent search on orphan works. At the end of the process a .pdf file is generated that constitute a legally valid "diligent search report" and enables the institution to register the work in the Orphan Works Database of EUIPO. 
URL http://diligentsearch.eu/diligent-search-tool/
 
Description Chartered Institute of Library and Information Professionals (CILIP) Copyright Conference - 7 April 2017 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Third sector organisations
Results and Impact Presentation by Victoria Stobo at Chartered Institute of Library and Information Professionals (CILIP) Copyright Conference 2017. EnDOW project mentioned in presentation "The Archivist Who Kicked the Hornet's Nest". Held at the Cavendish Conference Centre, London
Year(s) Of Engagement Activity 2018
URL https://archive.cilip.org.uk/copyright2017
 
Description Conference: Diligent search in the EU: Challenges and opportunities 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Policymakers/politicians
Results and Impact The final conference of the EnDOW project took place at the headquarters of EUIPO in Alicante, Spain, 15 May 2018. During the conference, the partners presented the findings of the project and introduced to the use of the diligent search tool: an online resource to facilitate the process of diligent search, in compliance with the requirements of the Orphan Works Directive. The event included discussions on legal regulation and practices, in order to explore impacts and policy implications innovative for the problem of orphan works within the EU. These are intended to support decision makers and heritage owners in managing orphan works in a sustainable way.
Year(s) Of Engagement Activity 2018
URL https://euipo.europa.eu/tunnel-web/secure/webdav/guest/document_library/observatory/resources/news/1...
 
Description Copyright Education Symposium, London 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Other audiences
Results and Impact Victoria Stobo, Discussed EnDOW at Copyright Education Symposium 24th May 2016 BPI Offices, London 9-4.30pm
Year(s) Of Engagement Activity 2016
URL http://www.create.ac.uk/blog/2016/05/18/copyright-education-symposium-london-24-may/
 
Description Copyright and Cultural Memory Conference, Glasgow 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Other audiences
Results and Impact Victoria Stobo, CREATe Copyright and Cultural Memory Conference (mentioned in presentation) The Lighthouse, Glasgow 9th June 2016 
Year(s) Of Engagement Activity 2016
URL http://www.create.ac.uk/blog/2016/04/08/copyright-cultural-memory-conference/
 
Description Copyright and Diligent Search for Rightsholders Lab - 8 March 2018 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach Local
Primary Audience Third sector organisations
Results and Impact Lab test of the diligentsearch.eu platform, organised in conjunction with the Scottish Council on Archives. Held at University of Glasgow Main Library, Glasgow
Year(s) Of Engagement Activity 2018
 
Description Digging into the EnDOW project: Networking session - 6 March 2017 
Form Of Engagement Activity A formal working group, expert panel or dialogue
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Professional Practitioners
Results and Impact Digging into the EnDOW project: Enhancing Access to 20th Century Cultural Heritage through Distributed Orphan Works Clearance, Preforma Project Networking Session, Department of Information Engineering, University of Padua, Italy. Networking event organized by Aura Bertoni.
Year(s) Of Engagement Activity 2017
URL http://www.preforma-project.eu/networking-session-padua.html
 
Description Diligently searching for orphan works Lab test - 7 November 2017 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Postgraduate students
Results and Impact Lab test of the diligentsearch.eu platform organised in conjunction with the archive of Festivaletteratura (Mantua, Italy), held at Bocconi University
Year(s) Of Engagement Activity 2017
 
Description EUIPO Alicante, Spain: Meeting with Competent Authorities on Orphan Works 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Policymakers/politicians
Results and Impact Maurizio Borghi, Presentation of the EnDOW Project at the EUIPO meeting with Competent Authorities on the Orphan Works Database and the Orphan Works Directive, Alicante, Spain, 7 December 2016
Year(s) Of Engagement Activity 2016
URL https://euipo.europa.eu/ohimportal/en/web/observatory/news/-/action/view/3365297
 
Description EUROPEANA Workshop, Luxembourg, 26-27 November 2015 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Other audiences
Results and Impact The EUROPEANA workshop put together representatives of cultural heritage insitutions (libraries, museums, etc.) academics and EU officials. We discussed the challenges related with mass digitization, expecially with relation to Orphan Works, and outlined possible solutions.
Year(s) Of Engagement Activity 2015
URL http://www.bnl.public.lu/fr/actualites/communiques/2015/11/europeana/index.html
 
Description Europeana Space, Hamburger Bahnhof 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Public/other audiences
Results and Impact Laura Bertoni, 'Introducing the EnDOW project: Enhancing Access to 20th Century Cultural Heritage through Distributed Orphan Works Clearance', Europeana Space, Hamburger Bahnhof, Museum für Gegenwart, Berlin (Nov 2016).
Year(s) Of Engagement Activity 2016
URL http://uk.icom.museum/events/international-events/europeana-space-3rd-international-conference-cultu...
 
Description Forward Project - Final Conference, Brussels 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Other audiences
Results and Impact Simone Schroff, WORKSHOP "DIGITISATION OF CULTURAL HERITAGE AND ORPHAN WORKS", BRUSSELS 30TH NOVEMBER 2016 (9.30 AM - 4.30 PM) [final conference for the Forward Project, Belgian National Library]
Year(s) Of Engagement Activity 2016
URL http://project-forward.eu/2016/10/31/registration-open-forward-final-conference-brussels-30-november...
 
Description Law and Cultural Institutions 2017-18 Lab - 13 February 2018 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach Local
Primary Audience Undergraduate students
Results and Impact Lab test of the diligentsearch.eu platform Organised in conjunction with the Department of Information Studies, University of Glasgow. Held at University of Glasgow
Year(s) Of Engagement Activity 2017
 
Description Law and Cultural Institutions 2017-18: Lab test of the diligentsearch.eu platform by Victoria Stobo 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Postgraduate students
Results and Impact 13th February 2018
Law and Cultural Institutions 2017-18: Lab test of the diligentsearch.eu platform
Organised in conjunction with the Department of Information Studies, University of Glasgow
Held at University of Glasgow
Year(s) Of Engagement Activity 2018
 
Description Maria Lill√† Montagnani and Aura Bertoni: Copyright and the Orphan Work Issue, Lecture within the course of Advanced Intellectual Propriety Law, MS 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Postgraduate students
Results and Impact 3 November 2017
Copyright and the Orphan Work Issue, Lecture within the course of Advanced Intellectual Propriety Law, MS in Economics and Management in Arts, Culture, Media and Entertainment (ACME), held at Bocconi University.
Year(s) Of Engagement Activity 2017
 
Description Mass Digitisation event - British Library, London 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Other audiences
Results and Impact Victoria Stobo, Mass Digitisation event (mentioned in presentation) British Library 8th July 2016
Year(s) Of Engagement Activity 2016
 
Description Past's Future Workshop, Copenagen 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Other audiences
Results and Impact Maurizio Borghi "Digitization, orphan works and the problem of 'diligent search': which way forward for European cultural institutions?" Presentation at Past's Future workshop, University of Copenhagen, 18 April 2016
Year(s) Of Engagement Activity 2016
 
Description Preseantation Marcella Favale Aura Bertoni Maurizio Borghi Annabelle Shaw: Clearing the Rights for Public Heritage Collections: The Problem with Diligent Search', London 24 !june 2016 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Policymakers/politicians
Results and Impact 24 June 2016
Clearing the Rights for Public Heritage Collections: The Problem with Diligent Search', CREATe Festival: Copyright and the Future of Digital Creativity, Royal Society of Arts, London, UK (with M. Borghi, M. Favale, A. Shaw).
Year(s) Of Engagement Activity 2016
 
Description Presentation at 4thEuropeana Licensing Workshop -Luxembourg, 27 November 2015 
Form Of Engagement Activity A formal working group, expert panel or dialogue
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Policymakers/politicians
Results and Impact Presentation of "Crowdsourcing diligent search: a solution for the orphan works problem?", in the framework of a 2-days workshop on digitization of cultural heritage in the Europeana project. The presentation was held during a half-a-day discussion of the general framework of the EnDOW project and its application in the context of Europeana.
Year(s) Of Engagement Activity 2015
 
Description Presentation at ARCLIB Annual Conference, July 2015 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Professional Practitioners
Results and Impact Presentation of the EnDOW project at the Annual Conference of ARCLIB, the association of architectture libraries: Making Libraries, Making Information, Making Architecture, Arts University Bournemouth, 10 July 2015
Year(s) Of Engagement Activity 2015
URL http://www.arclib.info/index.php?option=com_content&view=article&id=65&Itemid=81
 
Description Presentation at Digital Catapult Centre, London, 29 September 2015 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Policymakers/politicians
Results and Impact The presentation on "Crowdsourcing diligent search: a solution for the orphan works problem?" explained the framework of the EnDOW project and the proposed solution to the orphan works problem, to an audience of representative of cultural institutions, librarians, policy makers and professionals.
Year(s) Of Engagement Activity 2015
URL https://www.digitalcatapultcentre.org.uk/
 
Description Presentation at Royal College of Physicians, London - 8 December 2017 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Professional Practitioners
Results and Impact Presentation by Victoria Stobo at Law and Order: Copyright and New Data Protection Regulations, event organised by the Museums Association. Mentioned in presentation "Risk and Reward". Held at Royal College of Physicians, London
Year(s) Of Engagement Activity 2017
URL https://www.museumsassociation.org/events/law-and-order
 
Description Presentation at the EPIP (European Policy for Intellectual Property) Annual Conference, Glasgow, 3 September 2015 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Schools
Results and Impact EPIP is a prestigious academic conference on intellectual property law. The presentation on "Crowdsourcing the orphan works problem" addressed the framework of the EnDOW project and the proposed solution from a policy perspective.
Year(s) Of Engagement Activity 2015
URL http://www.epip2015.org/
 
Description Presentation at the Workshop "Unlocking Film Heritage: Archives & Copyright Information Exchange", British Film Institute (BFI), London, 17 May 2016 
Form Of Engagement Activity A formal working group, expert panel or dialogue
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Third sector organisations
Results and Impact Presentation at a workshop organized by BFI as part of the Unlocking Film Heritage Digitisation Fund. The workshop was attended by around 30 UK film archivists.
Year(s) Of Engagement Activity 2006
URL http://www.bfi.org.uk/form/unlocking-film-heritage-digitisation-fund
 
Description Symposium: New Approaches to the Orphan Works Problem - 23 June 2017 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Other audiences
Results and Impact International Symposium that brought together the findings of EnDOW researchers and those of fellow scholars around the world, in order to explore innovative approaches to the problem of orphan works. Technology, legal regulation and best practices have been thoroughly discussed and tested by the participants.

Programme:

- Technology, law and diligent search: the EnDOW project and beyond
Maurizio Borghi and Marcella Favale (CIPPM, Bournemouth University): Orphan works in Europe and the EnDOW project: where we are and where do we go from here
Lillà Montagnani (ASK, Bocconi University, Milan): The challenge of diligent search: a survey on 20 EU Member States
Kris Erickson (CREATe, University of Glasgow): Current practices in right clearance for orphan works in Europe
Victoria Stobo (CREATe, University of Glasgow): 'I should like you to see them some time': an empirical study of copyright clearance costs in the digitisation of Edwin Morgan's scrapbooks
Leontien Bout (Eye Institute, the Netherlands) Dealing with orphan works: a film archive's perspective
Maarten Zeinstra (Kennisland): Crowdsourcing right clearance for Orphan works, the EnDOW Platform

- Regulatory approaches and practices
Annabelle Shaw (British Film Institute): The BFI Digitisation Project
Meredith Jacob (American University) Best Practices in Fair Use of Collections Containing Orphan Works
Dan Hunter (Swinburne University of Technology): Blockchains, orphan works and the public domain
David Hansen (Duke University): Orphan Works in Practice: Successes and Challenges for US Cultural Heritage Institutions
Franck Macrez (CEIPI, University of Strasbourg): The French case: from orphan to out-of-print books (and vice versa)
Peter Jaszi (American University): Orphans in America: A history of failure in public policy
- Concluding remarks
Year(s) Of Engagement Activity 2017
URL https://microsites.bournemouth.ac.uk/cippm/2017/06/23/new-approaches-to-the-orphan-works-problem/
 
Description The Digitisation of Cultural Heritage in Europe: and Empirical Analysis - CICL Conference 29-30 May 2017 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Policymakers/politicians
Results and Impact Maria Lillà Montagnani and Aura Bertoni "The Digitisation of Cultural Heritage in Europe: and Empirical Analysis". Presentation art CICL 2017, 9th Conference on Innovation and Communications Law, University of Szeged, Faculty of Law and Political Sciences.
Year(s) Of Engagement Activity 2017
URL http://www.juris.u-szeged.hu/english/conferences/conference-on-innovation
 
Description Training event: Ownership and Copyright: Understanding How to Use Your Film Collections - 23 February 2017 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Third sector organisations
Results and Impact Ownership and Copyright: Understanding How to Use Your Film Collections. Training event organized by the Archives and Records Association (UK and Ireland) Film, Sound and Photography Section. Training lab organized by Victoria Stobo: "Facilitated a practical diligent search session using the EnDOW diligent search decision trees". Held at the Guildhall, Bath on 23 February 2017
Year(s) Of Engagement Activity 2017
URL http://www.archives.org.uk/events/viewevent/430-ownership-and-copyright-understanding-how-to-use-you...
 
Description Vicky Breemen and Maarten Zeinstra: Diligent Search Manual - How to use the EnDOW Platform 
Form Of Engagement Activity Engagement focused website, blog or social media channel
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Professional Practitioners
Results and Impact This manual provides information for common users on conducting a diligent search to find right holders of potential orphan works via the tool on diligentsearch.eu. The tool is designed to guide users through the diligent search process for literary, audiovisual and musical works located in EU countries. To this end, the manual briefly clarifies when and why you as a user of cultural content may generally be confronted with copyright law (par. 2). The more specific concepts of 'orphan work' (par. 3) and 'diligent search' (par. 4) are characterized thereafter. Next, the search process is briefly explained (par. 5), followed by an instruction of the use of the tool (par. 6). A selection of copyright concepts that can come up during the search is further defined (par. 7). The manual concludes by indicating the steps that follow the search if an orphan has been identified, namely, registering the work as such (par. 8) and its permitted uses (par. 9).
Year(s) Of Engagement Activity 2017
 
Description Victoria Stobo Training Event: Ownership and Copyright: Understanding How to Use Your Film Collections 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Professional Practitioners
Results and Impact 23rd February 2017
Ownership and Copyright: Understanding How to Use Your Film Collections
Training event organized by the Archives and Records Association (UK and Ireland) Film, Sound and Photography Section
Facilitated a practical diligent search session using the EnDOW diligent search decision trees
Held at the Guildhall, Bath
Year(s) Of Engagement Activity 2017
 
Description Victoria Stobo presentation "Copyright, Digitisation and Risk: Taking Risks with Archive Collections" 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Policymakers/politicians
Results and Impact 9th June 2016
CREATe Copyright and Cultural Memory Conference
Mentioned in presentation "Copyright, Digitisation and Risk: Taking Risks with Archive Collections"
Held at the Lighthouse, Glasgow
Year(s) Of Engagement Activity 2016
 
Description Victoria Stobo presentation "Risk and Reward" 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Professional Practitioners
Results and Impact 8th December 2017
Law and Order: Copyright and New Data Protection Regulations event organised by the Museums Association
Mentioned in presentation "Risk and Reward"
Held at Royal College of Physicians, London
Year(s) Of Engagement Activity 2017
 
Description Victoria Stobo presentation: Copyright Education Symposium 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Policymakers/politicians
Results and Impact 24th May 2016
Discussed EnDOW at Copyright Education Symposium
Held at BPI, London
Year(s) Of Engagement Activity 2016
 
Description Victoria Stobo: An Introduction to Copyright for Archivists: Orphan Works 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Other audiences
Results and Impact 4th February 2016
An Introduction to Copyright for Archivists: Orphan Works
Discussed at free workshop organised in conjunction with the Scottish Council on Archives
Held at AK Bell Library, Perth
Year(s) Of Engagement Activity 2006
 
Description Victoria Stobo: Intervention on Orphan Works Delivered at the Standing Committee on Copyright and Related Rights, 32nd Session 
Form Of Engagement Activity A formal working group, expert panel or dialogue
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Policymakers/politicians
Results and Impact 9th-13th May 2016
EnDOW Report on diligent search sources cited in intervention on Orphan Works
Delivered at the Standing Committee on Copyright and Related Rights, 32nd Session
During discussion of a proposed International Treaty on Limitations and Exceptions for Libraries and Archives
World Intellectual Property Organisation, Geneva
Year(s) Of Engagement Activity 2016
 
Description Voctoria Stobo presentation "Mass Digitisation of the 20th Century: Is the UK falling behind the rest of Europe?" 
Form Of Engagement Activity A talk or presentation
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Policymakers/politicians
Results and Impact 8th July 2016
Mass Digitisation: how to balance the interests of creators and users? event
Mentioned in presentation "Mass Digitisation of the 20th Century: Is the UK falling behind the rest of Europe?"
Held at the British Library, London
Year(s) Of Engagement Activity 2016
 
Description WIPO Standing Committee on Copyright and Related Rights, 32nd Session 
Form Of Engagement Activity A formal working group, expert panel or dialogue
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Policymakers/politicians
Results and Impact Victoria Stobo, EnDOW Report on diligent search sources cited in intervention on Orphan Works Proposed International Treaty on Limitations and Exceptions for Libraries and Archives, World Intellectual Property Organisation, Geneva, Switzerland, 9th-13th May 2016, Standing Committee on Copyright and Related Rights, 32nd Session
Year(s) Of Engagement Activity 2016
URL http://www.wipo.int/meetings/en/details.jsp?meeting_id=39323
 
Description Web Platform EnDOW: Crowdsourcing right clearance for Orphan Works 
Form Of Engagement Activity Engagement focused website, blog or social media channel
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Public/other audiences
Results and Impact EnDOW ("Enhancing access to 20th Century cultural heritage through Distributed Orphan Works Clearance") is a collaborative project funded under Heritage Plus, a programme launched by agencies of 18 European countries and the European Commission as part of the Joint Programming Initiative in Cultural Heritage and Global Change.The EnDOW Diligent Search Tool enables users with no specialized legal knowledge to carry out diligent searches on behalf of cultural heritage institutions. The tool is now available in Beta version (with limited functionalities) for searches in the 20 countries participating in the study.
Year(s) Of Engagement Activity 2017
URL http://diligentsearch.eu
 
Description Workshop at CREATe Festival "Copyright & the Future of Digital Creativity", London 24 June 2016 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Policymakers/politicians
Results and Impact A workshop on "Orphan works & Rights clearance" was organized by EnDOW researchers and associate partners Maurizio Borghi, Marcella Favale, Aura Bertoni and Annabelle Shaw (BFI) as part of the CREATe Festival 2016 "Copyright & the future of digital creativity". The workshop focused on the orphan works legislation, addressing the main hurdles that cultural institution have to face when carrying out a diligent search of rightsholders. The interactive workshop engaged the public in practical diligent search exercises, the outcomes of which were subject to panel discussion.
Year(s) Of Engagement Activity 2006
URL http://festival.create.ac.uk/orphan-works-rights-clearance-endow-project/
 
Description Workshop: Making sense of diligent search, University of Amsterdam 30 June 2016 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Third sector organisations
Results and Impact Workshop with representatives of European cultural heritage institutions, organized as part of the EnDOW project at the University of Amsterdam
Year(s) Of Engagement Activity 2006
URL http://diligentsearch.eu/2016/07/07/endow-workshop-making-sense-of-diligent-search/