Modelling Emergency Medical Services in Indonesia

Lead Research Organisation: Cardiff University
Department Name: Sch of Mathematics

Abstract

Recent events such as the Anak Krakatau eruption and tsunami, and the Lombok and Palu earthquakes and tsunami have once again brought the attention of the world on Indonesia. In 2018 alone, it is estimated that natural disasters claimed the lives of more than 4,000 people and displaced around 3 million people across the country. Natural disasters, manmade conflicts and violence are commonly experienced across the country, alongside a rising demand for emergency services. The lack of emergency medical transportation across Indonesia is a main barrier to the access and availability of medical care for the 264 million population.

Until recently, Indonesia had no public ambulance service but is now moving towards an integrated national emergency response system. There are however many challenges faced including vast geographical areas, severe traffic congestion, and inadequate numbers of ambulances. Making efficient and effective use of such valuable resources is therefore critical and will be the focus of our research, as is helping to empower local services and provide for the poorest in society who cannot afford to take privately run ambulances.

The National 118 Emergency Ambulance Service was established in 2005 by the Indonesian Surgeons' Association, and is the only public ambulance service in the country, operating currently in five cities: Jakarta, Palembang, Yogyakarta, Surabaya and Makasser. Whilst some private ambulance providers are available, these are hugely expensive and thus out of reach of the majority of the Indonesian population who consequently suffer from a lack of timely access to medical care and are at high risk of morbidity and mortality. Traffic accidents account for 70% of the country's trauma deaths, and nearly 1 in 3 of all deaths are caused by strokes and ischemic heart disease/heart attacks, where rapid access to appropriate treatment is absolutely vital. In Jakarta alone, 118 serves a potential population of 11 million people (the 15th most populous city in the World and the largest in Southeast Asia), covering an area of 661 square km, but remarkably with only 15 ambulances currently available based at 5 locations across the city. Not surprisingly response times and outcomes are very poor, because of the lack of vehicles, the sheer volume of traffic on the roads (Jakarta is reported to have the worst traffic jams of any major Asian city), and the large area to cover.

Our research programme will use Operational Research (OR) methods for mathematical modelling of emergency medical services (EMS). We will work directly with the Founder and Director of the Indonesian National 118 Ambulance Service, Professor Aryono Pusponegoro MD, PhD, and his EMS team to help forecast emergency demand and make critical decisions on the optimal types, capacities and geographical locations of vehicles for a sustainable emergency service. Such factors directly impact on the probability of patient survival, ability to respond to major disasters, and the overall quality of care provided. Our ambitious, adventurous and transformative research programme is underpinned by novel scientific methods that will: (i) develop a methodology to forecast spatiotemporal demand without historical call data using census and survey data within a machine-learning framework, and (ii) develop a novel approach to consider EMS capacities and allocations for maximising survival within a heterogeneous population (multiple medical needs) using a heterogeneous fleet with consideration of multiple vehicle types each with differing travel times/speeds. This will be achieved via the creation of an optimisation and simulation decision-support framework that will be deployed by the national 118 emergency ambulance service.

Planned Impact

The country that will directly benefit from this proposal is Indonesia, although the developed decision-support framework could be readily adopted by other low and middle-income countries facing similar challenges to emergency medical services.

Until recently Indonesia had no public ambulance provision but is now moving towards an integrated national emergency response system. There are however many challenges faced including vast geographical areas, severe traffic congestion, and inadequate numbers of ambulances. The country commonly experiences natural disasters and conflicts, which means that the ability to respond to major events is also limited and thus chances of survival are low. The Lombok and Palu earthquakes in 2018 alone are estimated to have killed 2,800; the Indian Ocean tsunami in 2004 killed over 170,000 Indonesians. Traffic accidents account for 70% of the country's trauma deaths, and nearly 1 in 3 of all deaths are caused by strokes and ischemic heart disease/heart attacks, where rapid access to appropriate treatment is absolutely vital.

Making efficient and effective use of such valuable resources is therefore critical and will be the focus of our research, as is helping to empower local services and provide for the poorest in society who cannot afford to take privately run ambulances.The proposal is directly and primarily relevant to improving access to medical care which encompasses many of the stated development challenges including disability and inclusion, modelling society, uptake of health innovations, opportunities for economic development, and sustainable living. We will work with the Indonesian 118 National Emergency Ambulance Service Foundation. In Jakarta alone, it serves a potential population of 11 million people (the 15th most populous city in the World and the largest in Southeast Asia), covering an area of 661 square km. Ambulances will usually transport the patient to government or teaching hospitals where treatment is free.

Successful outcomes of our research programme will be of direct benefit to the welfare of society, by improving access to emergency care, reducing the time to receive care, and improving patient outcomes and survival rates for all in society, irrespective of ability to pay. In turn by reducing mortality and morbidity, this will promote economic development and help ensure that the national ambulance service is sustainable.

Publications

10 25 50
 
Description Over the past three years, somewhat challenged and interrupted by the pandemic, the research team have worked closely with emergency medical services, hospitals and the Indonesian Government to help them forecast emergency demand and make critical decisions on the optimal types, capacities and geographical locations of emergency vehicles. Such factors directly impact on the probability of patient survival, ability to respond to major disasters, and the overall quality of care provided. There are however many challenges faced in the country including vast geographical areas, severe traffic congestion, a lack of a single co-ordinated ambulance service, and inadequate numbers of vehicles and paramedics.

Key outputs of our research programme have been:

- A compressive survey of emergency departments across Jakarta to better understand how patients travel to hospital (mode of travel), their medical conditions, experiences of using ambulances (if one was used) and reasons for not using an ambulance (if one was not used). This was seemingly the first study in Indonesia of this nature, and immediately led to critical insights for local service providers and the Indonesian Government into the barriers to use of ambulances, such as a lack of awareness of services, uncoordinated services (the country lacks a single 999 equivalent), ambulance costs being unaffordable, and delays in ambulance responses due to heavy traffic congestion.

- The development and application of a decision support tool (software) for use by Indonesian emergency medical service providers and policy makers to help them determine the required numbers and different types of vehicles, and where to optimally locate them in order to reduce response times and/or maximum survival. This has also highlighted the need for further investment and use of a fleet of emergency medical motorbikes as a cost-effective and life-saving option to more traditional ambulances that typically take longer to reach the patient and cost far more. The optimal combination of motorbikes and ambulances is outputted from our decision support tool. In future the tool could also be used to help decide on locations, for example, to site defibrillators or drones to deliver defibrillators to heavily congested areas or hard to reach remote areas.

- Direct recommendations on the immediate required numbers and deployment of vehicles to the Indonesian Ministry of Health, resulting to-date in 20 new ambulances being funded across Jakarta alone. This includes one ambulance named in honour of the School of Mathematics, Cardiff University!

- Recommendations made on ensuring that ambulances are provided at no cost to patients, and a desire to continue to work with the key stakeholders in Indonesia to eventually achieve the right vehicle mix and best locations across the city, with a desire to extend this work to other regions across the country. Moreover, we have quantified the benefits to the population of different providers working together as a single co-ordinated emergency service and the Government has decided this will now be 119.

- We have been able to forecast demand, as a result of increasing awareness of the single co-ordinated and free ambulance service, and have quantified the impact this change in demand will have on the future performance of the service across Jakarta. This will likely lead to a need for further investment in emergency vehicles and paramedics, especially on motorbikes.

- Delivery of the specialist training to local analysts in the use of data science and mathematical modelling methods (in total 4 days of workshops in Indonesia) plus Welsh Ambulance staff (as a partner on the grant) very kindly have delivered much needed paramedic training to Indonesian ambulance staff. Getting proper recognition of 'Paramedic' as a profession, along with suitable training, is another of our overall outcomes that will help transform emergency care across the country. Welsh Ambulance have agreed to help advise the Indonesian Ministry of Health on the creation of a syllabus/degree scheme in paramedic medicine.
Exploitation Route We intend to repeat the ED surveys in Jakarta (to assess the benefits to-date) and also replicate in other locations across the country. We will certainly maintain our relationship with the different partners in Indonesia, to monitor progress of the new service and impact/benefits on the population it serves, such as increased survival rates and reduced ambulance response times. The tool has the potential to be used in other LMIC countries.
Sectors Communities and Social Services/Policy,Digital/Communication/Information Technologies (including Software),Healthcare,Government, Democracy and Justice

URL https://www.cardiff.ac.uk/news/view/2676394-modelling-emergency-medical-services-in-indonesia
 
Description We will continue to monitor societal impact (and potentially economic, such as reduction is lost days of work) arising from the implementation of our work, such as reducing mortality rates from medical emergencies, increasing the uptake of using ambulances, and reduction in ambulance response times as a result of recent investments made as a direct consequence of our findings. The findings from our award are already impacting on the public, third/voluntary sectors, and governmental policy by advising on the numbers and types of emergency vehicles required across Jakarta, forecasting demand for service, and where to optimally locate these vehicles to reduce response times and increase survival rates. Our findings have helped inform national policy on the use of a single ambulance service, free at the point of use (119 as the chosen emergency number) instead of currently numerous disparate and costly (mostly private) ambulance service providers. In terms of academic impact, we have developed a new open-source simulation framework for modelling ambulance services (which has the potential to be used globally) and have developed a novel optimisation approach to maximise survival based on heterogeneous patients and vehicles. This is all currently being written-up and will be submitted to a leading international journal very shortly.
First Year Of Impact 2022
Sector Communities and Social Services/Policy,Digital/Communication/Information Technologies (including Software),Healthcare,Government, Democracy and Justice
Impact Types Societal,Policy & public services

 
Description Investment in new ambulances and use of a single provider
Geographic Reach Local/Municipal/Regional 
Policy Influence Type Implementation circular/rapid advice/letter to e.g. Ministry of Health
Impact Vehicle capacity and deployment has now been changed. We are about to undertake repeat ED survey work and hopefully will be able to quantify impact on patient outcomes and reduction in response times as a result of changes to the service.
 
Description Training
Geographic Reach Local/Municipal/Regional 
Policy Influence Type Influenced training of practitioners or researchers
 
Title Ciw 
Description Ciw is a discrete event simulation library for open queueing networks. 
Type Of Technology Software 
Year Produced 2023 
Open Source License? Yes  
Impact Ciw is a discrete event simulation library for open queueing networks. Its core features include the capability to simulate networks of queues, multiple customer classes, and implementation of Type I blocking for restricted networks. Research under this grant (for developing a comprehensive simulation tool for Emergency Medical Services) led to a number of new features that are now implemented, including queueing priorities and dynamic customer classes. We also now have a generic tool that could potentially be used by ambulance services worldwide for demand and capacity planning. 
URL https://ciw.readthedocs.io/en/latest/
 
Description Dissemination workshop and meetings with Indonesian Government officials and policymakers 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach International
Primary Audience Policymakers/politicians
Results and Impact A one-day dissemination workshop was attended by 80 delegates from across Indonesia and South-East Asia (including Singapore and Malaysia), including officials from the Indonesian Ministry of Health, doctors, nurses, paramedics and academics. The primary purpose of the event was to disseminate our findings and to make recommendations to the Indonesian Government and ambulance services across Jakarta. In addition to the workshop, during a 3-day visit to Jakarta the PI (Prof. Harper) also met with several senior Ministry of Health officials (in Government offices) to further describe the improvements that can be made to Emergency Medical Services and advise on how best to plan for and operationalise the ambulance service. This has directly influenced policymaking. An investment of an additional 20 ambulances has already been made. We agreed to continue our collaboration and monitor the situation. Moreover, Welsh Ambulance Services staff who accompanied us on the visit, have been directly asked by the Ministry of Health to assist them with developing a new degree scheme (advising on a curriculum) for paramedic training. Currently a paramedic is not an officially recognised career/qualification, but as another impact arising from our work and collaboration this is set to change in Indonesia.
Year(s) Of Engagement Activity 2022
URL https://www.cardiff.ac.uk/news/view/2676394-modelling-emergency-medical-services-in-indonesia
 
Description Workshop 
Form Of Engagement Activity Participation in an activity, workshop or similar
Part Of Official Scheme? No
Geographic Reach National
Primary Audience Policymakers/politicians
Results and Impact A one-day workshop was attended by over 170 delegates from across Indonesia, including officials from the Indonesian Ministry of Health, doctors, nurses, paramedics and academics. The audience responded very well to the presentations on the use of mathematical modelling to support health services planning and commented that the team had clearly opened their eyes to how such approaches could be applied to healthcare challenges across their country. The focus in now on helping the Ministry of Health to design a co-ordinated pan-Indonesia emergency medical ambulance service.
Year(s) Of Engagement Activity 2020
URL https://www.cardiff.ac.uk/news/view/1761619-indonesian-emergency-medical-services-cardiff-university...